Start Your Adventure

Vacation Rental Policies

We offer Special Rates during the months of November through March on participating houses.  These specials do not apply from June – October or during holiday weeks.  Thanksgiving, Christmas and New Years have four night minimums.  Please ask for information when you place your reservation.
 
At the time you make your reservation, ½ of all rental charges are charged to your credit card.  Rental rates are subject to a 10% Marin County Tax. The second ½ of the rent is due 30 days prior to arrival.  Failure to make timely payments will result in a $25 late payment fee and/or cancellation of your reservation.  We accept Visa and MasterCard.
 
A Security Deposit will NOT be charged at the time of placing the reservation.  A $50 Damage Waiver fee is charged to your credit card at the time you place your reservation.  This waiver relieves you of costs for all unintentional and incidental damage to the rental property and its contents up to $1000.  This damage must be reported to the DBPM office prior to check out in order for the Damage Waiver to be in effect.  The Damage Waiver does NOT cover intentional damage, plumbing stoppages and/or extra cleaning.  
 
PETS - A charge of $100.00 for having a non-registered pet or a pet in a non-pet friendly home is in addition to the damage waiver.
 
Should you find it necessary to cancel your reservation before 30 days of arrival; a $175.00 cancellation fee will be charged to your credit card.  The $35 processing fee is non-refundable (totaling $210.00) Cancellations less than 30 days prior to scheduled date of arrival will be given a refund only if the home is re-rented. Payments for bookings are refundable only to the extent we are able to secure a replacement booking. If the property does not re-rent, you are responsible for the total rent of the house including all fees, taxes, and rent. Changes in rental dates or homes can be done for a $25 fee.  Refunds: Conditions beyond our control like; weather, road conditions, power outage, TV outage, hot tub problems or guest emergencies do not constitute a basis for refunds.
 
Dillon Beach Property Management reserves the right to substitute comparable accommodations, without notice or liability, should the home be out of order or unavailable.  When comparable accommodations are not available, guest will have the option of selecting from available properties at the published rate or receiving a full refund.
 
You are expected to care for the home during your stay.  This includes performing the required cleaning described in your information packet.  Should the home require extra cleaning or unreported damages are found, you hereby authorize Dillon Beach Property Management to charge your credit card for these costs.
 
Guests agree to hold owners and Dillon Beach Property Management free and clear of any liability for damage to self or property, resulting from accident or injury, or loss of enjoyment, due to power outages, weather conditions, defective construction, fire, theft, INOPERABLE appliances and/or equipment, hot tubs, etc. Dillon Beach Property Management will make every effort to ensure the house equipment is in working order. 
 
You will receive a written confirmation of the terms and restrictions of your rental home in the Rental Agreement.  Accepting this confirmation obligates you to adhere to these terms, including maximum occupancy for the property.   IF THE RULES ARE NOT FOLLOWED YOU MAY BE ASKED TO LEAVE THE RENTAL PROPERTY PREMISES WITH NO MONITARY REFUND.   The Terms and Conditions, Credit Card Authorization, Rental Agreement and Cleaning Instructions must be signed and faxed or mailed back as soon as you receive them in order to complete your reservation.  The Rental Agreement describes bed sizes and features of the home to assist you in planning your stay.
 
If your home has a hot tub, your use is at your own risk.  Rinse off sand before entering the hot tub.  Do not use any body oils or scented additives in the water and never sit on the hot tub cover ($400+ to replace the cover).  NEVER leave children unattended in hot tub and observe all precautions regarding use of drugs and/or alcohol.  Hot water is unsafe for pregnant women.  In the event the water is found contaminated in any way after your departure, your credit card will be charged to cover the cost of draining and cleaning the hot tub.  All efforts are made to ensure hot tubs are in good working order at all times.  Due to our remote location and the difficulty in securing parts in a timely manner, we cannot guarantee the function of a hot tub.  No monetary adjustment will be made for its failure.
 (See Rental Agreement for all other possible charges)
 
The minimum rental period is two nights except holiday weekends which requires three or more nights.  
GUESTS PROVIDE THEIR OWN BAR SOAP, DISH TOWELS, BEACH TOWELS AND FIRE WOOD.  EACH HOME IS SUPPLIED WITH 1 ROLL TOILET PAPER PER BATHROOOM AND 1 ROLL PAPER TOWELS IN THE KITCHEN.  YOU WILL FIND CLEANING SUPPLIES UNDER THE KITCHEN SINK.   (We have some small travel amenities (shampoo, soap, etc.upon arrival)
 
Dillon Beach is a wonderful vacation spot meant to be enjoyed by all.   We hope you have a great vacation getaway and will return for many more.
 
I agree to the terms and conditions of the agreement as stated above.
 

Russian River Escapes

Check-out /Cleaning/House Procedures

 

 

We hope you had a wonderful time. The following is a list to help with what you need to do upon departure. Thank you in advance for leaving a clean house.

 

Beds – We will supply all of your bed linens. Please remove linens and place them in a pile on the floor next to beds. Please replace comforters/pillows neatly on beds.Due to the severe water shortage in California, effective May 15, 2014, we are State and Locally Mandated to cut down on our water consumption in Northern California. In businesses like ours that applies to the number of items we launder on a daily basis. Please bring your own bath towels, beach towels and washclothes. We will supply all bedding, hand towels and dish towels. 

Floors - Please sweep, vacuum floors only as neededPlease leave all sandy/muddy shoes and socks at the front door (Homeowners request)

Kitchen - Please wipe down kitchen areas used, remove all food from refrigerator and freezer and wipe out please leave no food behind.

Dishes - Please wash, dry and put away all dishes from drainer and/or dishwasher. 

 

We appreciate your understanding as we are doing our best to navigate the State Water Crisis.

*Please limit showers to under 10 minutes if possible
*Please only run dishwasher when full
*Please follow Hot Tub Guidelines in your paperwork to avoid hot tub draining fees (if Applicable). 
Please do not litter on property, including cigarette butts and dog waste.
In our efforts to be a "Green Company" we humbly request the following;
Thermostats -Please turn ALL heat off in everyroom. Some houses have thermastats in every room of the house. Please turn all off before departure.
Appliances -Please turn ALL off. – Do not unplug.
Lights -When leaving for the day please turn off all lights. Turn off all lights in every room and all outdoor lighting upon your departure. 
TRASH -For Dillon Beach properties only: If your rental dates fall on a Monday please walk garbage and recycling cans to curb. Make sure lid is securely shut use the bundgy cords. Take all extra trash out if lid does not close securely. Your Credit Card will be charged for extra trash left at house or trash blown out of can.
GREY Garbage Can - Please empty all non-recycable indoor trash into grey can (including bathrooms)
BLUE Recycle Can - We all must recycle all paper, cans, bottles and plastic containers. The Garbage Company will not pick up Recycle Can if trash is present.
GREEN Yard Can - Do Not UseNo garbage or recycling.

Carry extra trash out DBPM/RRE Maintanance/Cleaning Staff charges a*$35.00 fee per-bag if your extra garbage must be hauled away and/or if non-recyclable garbage is placed in the blue recycle can or green yard waste can.

*If we find an excessively dirty home your credit card will be charged at the rate of $35.00 per hour per cleaner. The minimum cleaning charge of $140.00 (2 cleaners x 2 hours each @$35.00 per hour) will be applied. Please remember that you are responsible for your guests behavior and check-out procedures are in the house binder. 
 

Russian River Escapes

 

Guest Agreement 
Please Read this if you are planning a gathering of any sort.

 

I fully understand and agree that I am renting a house with a maximum occupancy. The maximum a house sleeps (see your paperwork) is the maximum allowed in the house day or night. I may not increase that capacity without approval from Dillon Beach Property Management. I realize that each additional guest beyond what my signed contract states will incur an automatic $150.00 per guest fee charged immediately to my credit card and the extra guests must vacate the property immediately. 

 

I fully understand and agree that the beach house is for my quiet enjoyment and I am ultimately responsible for my guests behavior. I also understand that Dillon Beach and the Russian River are wonderful communities with full time residents and that all outside noise (including by the Hot Tub if applicable) must stop by 9:30PM.


I fully understand and agree a Security "Call Out" is $75.00 an hour. DBPM "Management Call Out" starts at $100.00 per hour. If we respond to your house due to neighbor or security complaints it will be considered a first and final warning before an eviction with no monetary refund issued. If the rules are in blatant violation of your signed contract you may be evicted upon our initial arrival with no monetary refund.


Reasons we will call or come to the rental property:

1. Too many cars.  Please read your House Agreement to see how many cars are allowed at your property. No Garage parking at any rental. This is a Homeowner's Association Rule as Dillon Beach and areas of the Russian River are a Private Communities. The Security person for the community counts cars at all properties and will charge you a fee if they have to ask you to move extra cars. Please respect these community's rules. 
2. Cars parked on the street or in garages in Oceana Marin in Dillon Beach will be towed at owner's expense
3. Too many people at property. Please read your paperwork. The number a house sleeps is the max day or night unless you have made prior arrangements with us. This is also a Homeowner's Association rule that we must abide by. 

4. Any complaints from neighbors about noise or too many cars.

5. Barking or roaming dogs- Please NEVER leave your dog unattended. 
 

* I fully understand and agree that no minors are to be left in the house unattended.

 

* I fully understand and agree that if this is a pet friendly house I may only have pets that have been agreed upon by  Russian River Escapes. I realize that any pet not agreed upon in my signed contract will result in an automatic charge to my card of $150.00 (per pet). I also agree I will not allow our pet on any furniture will never leave a dog unattended and will clean-up any pet messes on the property.

 

* I fully understand and agree that all agents of Dillon Beach Property Management/Russian River Escapes have the right and authority to ask for our immediate removal from the property with no monetary refund if DBPM policies are violated.

 

CALL US 1.866.241.7929     Thank you Coyote Grace for allowing us to use your wonderful music on our Photo Gallery!

Click for Russian River, California Forecast

Russian River Cottages PO Box 366 Guerneville, Calif. 95446 +1 (866) 241-7929 dbandrre@gmail.com

© 1999 - 2014 | Powered By Escapia Vacation Rental Software | Terms of Use

Logon